Ed & Betty Pariso / Scott Templeton
Vision Star Entertainment, Inc.

Exhibitor Information

2018 ORLANDO EUROPA EXPO
EXHIBITOR INFORMATION

 

EVENT:

Orlando Europa Games
Supplement, Nutrition & Apparel Expo
Orange County Convention Center
Saturday April 14, 2018  |   10:00 am – 6:00 pm
Sunday April 15, 2018  |  10:00 am – 5:00 pm


WEBSITE:

Please visit our website for Expo Times, Hotel & Convention Center Information.
www.EuropaExpo.com


SHOW MANAGER:

Our show manager is in charge of answering all logistical questions that may pertain to setting up your booth. Please reach out to Steve Straka if you have any questions.

Steve Straka
Show Manager
Vision Star Entertainment, Inc.

Email: Steve@EuropaExpo.com


OFFICIAL HOTEL:

Rosen Center Hotel
9840 International Dr
Orlando, FL 32819

Official Europa Games Hotel. Closest hotel to the convention center.
Book now using the link below for a special Europa Games rate.
Rooms sell out fast, book your room today before they are gone!

RESERVE ROOM HERE 

Additional travel arrangements and alternate hotels:
http://gettravel.com/europa-games-get-fit-sports-expo-orlando/


SET UP / MOVE OUT TIMES:

Orange County Convention Center
9899 International Drive
Orlando, FL 32819
(South Concourse) South Hall A

 

Set up time:
FRIDAY APRIL 13
12PM- 8PM

Move out time:
SUNDAY APRIL 15
(Immediately following the closing of the expo)
Closing time cannot be determined since there are LIVE sporting events going on inside.

Move out time:
MONDAY APRIL 16
8AM-12PM


EXHIBITOR KIT:

Please click on this link to view and print your exhibitor kit.

2018 Orlando Europa Expo – Exhibitor Kit


SAMPLING GUIDELINES:

In order to be able to sample food/beverage related products onsite you will need to complete the sampling form and turn it into a rep at the Orange County Convention Center Centerplate for approval.  The convention center has full control over what is approved for sampling and what is not.

OCCC Sampling & Liability Form


 INSURANCE REQUIREMENTS:

We require all booths who will be engaging in attendee participation onsite to have insurance on file with us.  You will need to have us listed as additionally insured for the duration of the event and please list us as you see below.  Also, there is a sample certificate you can download so you can pass it onto your insurance provider.  You will be required to have insurance on file if you plan on sampling food/beverages onsite, have a contest in your that engages attendees, or are preforming any procedures in your booth (IE teeth whitening, massage therapies, or body composition testing)

Vision Star Entertainment Inc.
PO Box 210145
Bedford, TX 76095

If you have any questions regarding insurance or whether your company needs to have insurance on file, please reach out to our show manager, Steve Straka.

Europa Games Sample COI Participants


STAFF LIST:

Your staff list of who is working your booth will need to be ready 3 weeks before the event.  When you receive your booth # from our show manager, Steve Straka, he will also send you your username and password to input your staff list into the system. You will be able edit the staff list at any time.

Staff Log in Link
http://www.europaexpo.com/checkin/index.php/


MUSIC WAIVER:

If you plan on having music at your booth, please read and sign this music waiver and submit back to our show manager, Steve Straka. Email: Steve@europaexpo.com

Europa Games- Music Policy Form


CONVENTION CENTER INFORMATION:

At all of our expos you are able to bring in your own product and set up your booth on your own. We do however have a general contractor on-site, GEMS, to help with any additional assistance or items you may need. These items do come with an additional cost. All of our expos also offer Wi-Fi and electric, which can be purchased through the convention center on-site during set up. All of the information will be given to you in detail inside your exhibitor kit which our show manager will be emailing you soon.


We just wanted to re-emphasize that the Europa Games Expos are a family friendly fitness event.  Any promotional materials including, banners, signage, shirts (for giveaway or purchase) and all marketing materials need to be free of obscenities, nudity, and/or profane language on our show floor (including music).  If we see any banners or graphics that are unacceptable we will come up and discuss options with you personally on the show floor.  Lastly if we see anyone wearing unacceptable clothing, we will ask them to cover it up and/or put other clothing on while at the event.  Individuals who fail to comply will be removed from the show floor as necessary.

We strive to make this a well rounded family friendly fitness event and appreciate all of your cooperation in this manner.
If you have any questions about what might be prohibited for display on our show floor just shoot our show manager an email for clarification.



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