Ed & Betty Pariso / Scott Templeton
Vision Star Entertainment, Inc.

Exhibitor Information

2018 DALLAS EUROPA EXPO
EXHIBITOR INFORMATION

EVENT:

Dallas Europa Games
Supplement, Nutrition & Apparel Expo
Kay Bailey Hutchison Convention Center
Saturday June 16, 2018  |   10:00 am – 6:00 pm
Sunday June 17, 2018  |  10:00 am – 5:00 pm


 WEBSITE:

Please visit our website for Expo Times, Hotel & Convention Center Information.
www.EuropaExpo.com


SHOW MANAGER:

Our show manager is in charge of answering all logistical questions that may pertain to setting up your booth. Please reach out to Steve Straka if you have any questions.

Steve Straka
Show Manager
Vision Star Entertainment, Inc.

Email: Steve@EuropaExpo.com


OFFICIAL HOTEL:

Coming Soon

Official Europa Games Hotel. 
Book now using the link below for a special Europa Games rate.
Rooms sell out fast, book your room today before they are gone!

RESERVE ROOM HERE

Additional travel arrangements and alternate hotels:
2018 link coming soon!


SET UP / MOVE OUT TIMES:

Kay Bailey Hutchison Convention Center (formerly Dallas Convention Center)
650 S. Griffin St.
Dallas TX 75201
EXHIBIT HALLS:  A,B,C

 

Set up time:
FRIDAY JUNE 15
12PM- 8PM

Move out time:
SUNDAY JUNE 17
(Immediately following the closing of the expo)
Closing time cannot be determined since there are LIVE sporting events going on inside.

Move out time:
MONDAY JUNE 18
8AM-12PM


EXHIBITOR KIT:

Please click on this link to view and print your exhibitor kit.

Coming soon


SAMPLING GUIDELINES:

This the strictest city when it comes to requirements and policies over sampling food/beverage related products.  First you will need to complete the sampling form and turn it into a rep at the Kay Bailey Hutchison Convention Center Centerplate for approval. Then you may also have to obtain a temporary special event food permit from the City of Dallas Health Department.  More info and costs associated with obtaining these permits and the sanitation required by the City of Dallas will be sent in an email closer to the event date.

Dallas Centerplate F&B Sampling Form


INSURANCE REQUIREMENTS:

We require all booths who will be engaging in attendee participation onsite to have insurance on file with us.  You will need to have us listed as additionally insured for the duration of the event and please list us as you see below.  Also, there is a sample certificate you can download so you can pass it onto your insurance provider.  You will be required to have insurance on file if you plan on sampling food/beverages onsite, have a contest in your that engages attendees, or are preforming any procedures in your booth (IE teeth whitening, massage therapies, or body composition testing)

Vision Star Entertainment Inc.
PO Box 210145
Bedford, TX 76095

If you have any questions regarding insurance or whether your company needs to have insurance on file, please reach out to our show manager, Steve Straka.

Europa Games Sample COI Participants


STAFF LIST:

Your staff list of who is working your booth will need to be ready 3 weeks before the event.  When you receive your booth # from our show manager, Steve Straka, he will also send you your username and password to input your staff list into the system. You will be able edit the staff list at any time.

Staff Log in Link
http://www.europaexpo.com/checkin/index.php/


MUSIC WAIVER:

If you plan on having music at your booth, please read and sign this music waiver and submit back to our show manager, Steve Straka. Email: Steve@europaexpo.com

Europa Games- Music Policy Form


CONVENTION CENTER INFORMATION:

At all of our expos you are able to bring in your own product and set up your booth on your own. We do however have a general contractor on-site, GEMS, to help with any additional assistance or items you may need. These items do come with an additional cost. All of our expos also offer Wi-Fi and electric, which can be purchased through the convention center on-site during set up. All of the information will be given to you in detail inside your exhibitor kit which our show manager will be emailing you soon.


We just wanted to re-emphasize that the Europa Games Expos are a family friendly fitness event.  Any promotional materials including, banners, signage, shirts (for giveaway or purchase) and all marketing materials need to be free of obscenities, nudity, and/or profane language on our show floor (including music).  If we see any banners or graphics that are unacceptable we will come up and discuss options with you personally on the show floor.  Lastly if we see anyone wearing unacceptable clothing, we will ask them to cover it up and/or put other clothing on while at the event.  Individuals who fail to comply will be removed from the show floor as necessary.

We strive to make this a well rounded family friendly fitness event and appreciate all of your cooperation in this manner.
If you have any questions about what might be prohibited for display on our show floor just shoot our show manager an email for clarification.



© 2018 Europa Games Expo. All Rights Reserved.

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