DALLAS Expo Menu
2018 DALLAS EUROPA EXPO
Dallas Europa Games
Supplement, Nutrition & Apparel Expo
Kay Bailey Hutchison Convention Center
Saturday June 16, 2018 | 10:00 am – 6:00 pm
Sunday June 17, 2018 | 10:00 am – 5:00 pm
Please visit our website for Expo Times, Hotel & Convention Center Information.
Our show manager is in charge of answering all logistical questions that may pertain to setting up your booth. Please reach out to Steve Straka if you have any questions.
Vision Star Entertainment, Inc.
We do not have an official hotel for the Dallas Europa Games Expo.
Please use the link below to get a special rate on Travel arrangements and Dallas hotels surrounding the convention center.
Travel Arrangements and Hotels
SET UP / MOVE OUT TIMES:
Kay Bailey Hutchison Convention Center (formerly Dallas Convention Center)
650 S. Griffin St.
Dallas TX 75201
EXHIBIT HALLS: A,B,C
Set up time:
FRIDAY JUNE 15
Move out time:
SUNDAY JUNE 17
(Immediately following the closing of the expo)
Closing time cannot be determined since there are LIVE sporting events going on inside.
Move out time:
MONDAY JUNE 18
Please click on this link to view and print your exhibitor kit. We have also included your electric and plumbing forms in this exhibitor kit if you need either services.
WIFI & ELECTRICITY:
All of our expos also offer Wi-Fi and electric, which can be purchased through the convention center. The form to order electric is in your exhibitor kit. WiFi is purchased onsite at the convention center services desk during set-up. For more information on electricity & purchasing WiFi please visit the convention center’s website – http://www.dallasconventioncenter.com/exhibitor-services/utilities/
IF YOU PLAN ON SAMPLING ANY FOOD OR BEVERAGE RELATED PRODUCTS IN YOUR BOOTH, YOU NEED TO READ THIS UPDATED SAMPLING INFORMATION. DALLAS IS THE STRICTEST CITY WHEN IT COMES TO SAMPLING, AND THERE ARE SEVERAL THINGS YOU NEED TO MAKE SURE YOU HAVE IN PLACE IN ORDER TO BE COMPLIANT ON-SITE. HEALTH INSPECTORS DO WALK THE FLOOR TO ENSURE EVERYONE IS UP TO CODE AND THEY WILL ISSUE TICKETS IF NOT.
First Item to Complete:
Please complete this Dallas Sampling Form, and turn it into the Centerplate contact listed below. They will also be your point of contact for ice/water needs as well.
Catering Sales Coordinator
Second Item To Complete:
Everyone who is sampling food or beverages at the event is required to have a temporary special event food permit for their booth on-site. You will need to CALL the City of Dallas Consumer Health Department to obtain a special event food permit. We have listed their office contact info below. If you are out of state, you need to get with them immediately, because their permit application process entails mailing forms to/from their office.
City of Dallas Department of Code Compliance
Consumer Health Division
7901 Goforth Rd.
Dallas, TX 75238
More info on the temporary special event food permit process and requirements is listed at their website. Please read over the entire page. http://dallascityhall.com/departments/codecompliance/restaurantandbar/Pages/restaurant_temporary_food_facilities.aspx
Dallas Health Department – Permit Fees – Do not forget to include your permit payment when mailing in your application forms.
This sheet details out all the costs & fees associated with the temporary special events food permits. If you have questions regarding the pricing structure please reach out to the health department directly at (214)680-8083.
Dallas Special Event Food Permit Sample
This is an example of what you will need to fill out. You need to have the health department physically mail you one because they use triplicate copies and will not accept this one. You will need to send them a copy of your event contract to show them that you have permission to be at our event. If you don’t have it or can’t find it shoot Steve Straka, our expo show manager, an email and he will just send an email to them stating that you are part of the event. Steve@EuropaExpo.com
Dallas Health Department Info Sheet
This sheet details out all of the sanitation requirements and items you need to have in your booth to meet these requirements. Please read through this thoroughly to make sure you have everything covered onsite.
Third Item to Review:
A code compliance kit is offered through our general service contractor GEMS and contains all of the items you would need in order to be compliant onsite. Information on this service and ordering instructions can be found in the exhibitor kit. You can also order them directly from Jill at GEMS and her contact info is listed below as well.
Contact for GEMS:
3276 Quebec St.
Dallas Texas, 75247
*If you have any questions regarding the permits required or sanitation requirements set forth by the City of Dallas please reach out to the consumer health department directly. We would hate to provide you with inaccurate information, and have been instructed for you to work with them directly. It is totally your responsibility as an exhibitor to make sure you are compliant with all their rules.
We require all booths who will be engaging in attendee participation onsite to have insurance on file with us. You will need to have us listed as additionally insured for the duration of the event and please list us as you see below. Also, there is a sample certificate you can download so you can pass it onto your insurance provider. You will be required to have insurance on file if you plan on sampling food/beverages onsite, have a contest in your that engages attendees, or are preforming any procedures in your booth (IE teeth whitening, massage therapies, or body composition testing)
Vision Star Entertainment Inc.
PO Box 210145
Bedford, TX 76095
If you have any questions regarding insurance or whether your company needs to have insurance on file, please reach out to our show manager, Steve Straka.
Your staff list of who is working your booth will need to be ready 3 weeks before the event. When you receive your booth # from our show manager, Steve Straka, he will also send you your username and password to input your staff list into the system. You will be able edit the staff list at any time.
Staff Log in Link
If you plan on having music at your booth, please read and sign this music waiver and submit back to our show manager, Steve Straka. Email: Steve@europaexpo.com
Once you are given your booth # by our show manager, create your own graphic advertising you will be at the expo! Make sure to tag us in your posts so we can share it! Feel free to use any of these logos below on your graphic.
FB: Europa Games
DALLAS GRAPHIC: White and Colored below
At all of our expos you are able to bring in your own product and set up your booth on your own. We do however have a general contractor on-site, GEMS, to help with any additional assistance or items you may need. These items do come with an additional cost.
We just wanted to re-emphasize that the Europa Games Expos are a family friendly fitness event. Any promotional materials including, banners, signage, shirts (for giveaway or purchase) and all marketing materials need to be free of obscenities, nudity, and/or profane language on our show floor (including music). If we see any banners or graphics that are unacceptable we will come up and discuss options with you personally on the show floor. Lastly if we see anyone wearing unacceptable clothing, we will ask them to cover it up and/or put other clothing on while at the event. Individuals who fail to comply will be removed from the show floor as necessary.
We strive to make this a well rounded family friendly fitness event and appreciate all of your cooperation in this manner.
If you have any questions about what might be prohibited for display on our show floor just shoot our show manager an email for clarification.